Accounts Packages - what do you use?

[Neill_Austin]

All companies use accounts packages, which is the most popular?

[waelfarag]

All companies use accounts packages, which is the most popular?

Hi it's me wael . and I am working in cables industry , and I need a system who can facilitate purchasing process I will explain to you my responsibilities as below ,
Try to find a system who can manage all this process

Buying
 Follow up for the timely progress (RFQ's, PO's, Shipping, clearance etc.)
 Prepare and Review Material Requisitions, Orders with Company Procedures, Approval & Terms & Conditions.
 Studying offers commercially.
 Following up the purchase orders (manufacturing, inspection and shipping process).
 Pre paring purchasing orders & Contracts, opening letters of credit devising policy insurance and all forwarding activities and expedition of goods or services.
 Maintain Delivery Schedules On All Items Ordered
 Maintaining month-end Purchasing Reports. -Answering management queries regarding purchasing information
 Shipments status report on daily basis.
 Develops and implements short- and long-term procurement strategies & plans, designed to reduce costs and improve quality, delivery and service
 Maintain Open-Order Status Reports And The Expedited Orders, As Necessary, Pertaining To Inventory Control.
 Expedite The Supply Of Critical Items.
 Maintain Current Cost Data On All Purchased Items.
 To Communicate With Vendors In Stage Of Bidding / Offer Technically Study To Stick With / Accept The Terms & Conditions Of Purchasing Such (Delivery Methods / Terms, Payment Conditions, Delay Penalty, Origin Of Material, Type Of Certificates and tests Required, Shipping Documents, Warranty ………etc).
 Ensures That All Transactions Like Purchases, Deliveries, Costs, Inventories, And Others Are Properly Documented In Manual Or In A Computer.

 Provide Specified Services Within Budgeted Allowances.
 Following up on status of Orders and communicating with shipping ( Air/Sea ) lines concerning all incoming/outgoing shipments
 Monitoring market changes and takes necessary steps to overcome any fluctuation in supply chain.
Negotiation
 Negotiates contracts prices, terms & conditions with Suppliers. Requests amendments or extensions of contracts
 Compares & evaluates Suppliers offers and Quotations to make vendor selections or suggestions. And arranges delivery schedules.
 Regular contacts with suppliers to get the best prices, delivery times and payment terms.
 Negotiating prices with local and overseas Vendors

Planning
 Follow up with the materials planning for any expected shortages or excess of stock.
 Advise Production Planning Of All Changes Of Schedule In Materials Due In.
 Coordinate With Materials Planning On Reorder Quantities.
 Total saving 2008 , 1785.000 euro , total buying 7200.000 euro
Supplier satisfaction
 Follow up all problems concerning suppliers and solve them even if these are quality, financial or others.
Quality
 Ensure that purchased materials are accepted by quality and entered in the system.

Cash flow
 Coordinate work with Finance & Administration departments to implement fulfillment of supplying & Secures goods payment terms in close collaboration with Finance strategies & cash flows.
 Follow up with the suppliers to ensure about receiving their payment.
 Make all the necessary documentation to enable finance issue payments for suppliers.

Supplier performance
 Evaluates and monitors supplying performance to make supplier evaluation & determine necessity for amendments or extensions of contracts.
 Evaluating supplier performance using quantity evaluation and external audit •Help in introducing new suppliers in coordination with purchasing department.

Supplier’s data base
 Updating supplier's database, closing the open purchase orders on the system upon receiving.
 Managing preferred and approved supplier's criteria

L/C
 Open the L/C for supplier, issue the Insurance policy and issue the inspection order.

Logistics
 Communicating with Custom authorities to clear the purchased goods and finalized all the relevant procedures of custom clearance
 Handling logistics side for all shipments till it arrives to our locations. -Processing Goods Receiving, all Inventory Movements and Inventory Issues
 Following up on status of Orders and communicating with shipping ( Air/Sea ) lines concerning all incoming/outgoing shipments
Stock
 Maximizing inventory turns by establishing proper levels of safety stock and analyzing space utilization against forecast demand





Thanks & best regards
Wael Farag . EL Sewedy Cables ,Senior Buyer Foreign Procurement Department, Tel: (+2015) 411890 &(+2015) 411891 .Ext: 305. Fax: (+2015) 411892 Mob:+2-010-2592766 , skype : Wael.Farag.Elsewedy.Cables
Mail: w.farag@elsewedy.com ,web site: www.elsewedy.com .Mail address: Egytech Cable EL Sewedy, Industrial Zone A3, 10th of Ramadan City, Egypt.

[Neill_Austin]

Hi Wael,

POcontrol.com is able to preform nearly all of these functions. The best thing I can do is to organise a web based demo to show you how the system works. I've sent you an E mail with my contact details.

Neill